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Executive Assistant/Office Manager

Bristow Global Media Inc.

Posted Jul 14 - Toronto

The Executive Assistant/Office Manager will provide administrative, operational and support services to the CEO and VP in addition to managing the office space. The ideal candidate has minimum 3 years previous experience in television production as well as providing senior level support combined with a motivated, flexible, and energetic personality, excellent judgment and discretion, impeccable organizational skills and attention to detail.

Skills & Experience

• Experienced working in the television or broadcasting industry for a minimum of 3 years
• Experience as an executive assistant or producer’s assistant
• Anticipate needs, problem-solve for challenges, and manage emerging issues in a proactive manner.
• Demonstrated ability to professionally handle confidential and sensitive information
• Ability to properly multitask and prioritize work
• High sense of drive and willingness to do what it takes to get the job done
• Possess excellent interpersonal and communications skills
• Demonstrate accuracy and attention to detail
• Experience working with Outlook and Microsoft Exchange an asset

Duties & Responsibilities (including, but not limited to):

• Maintain CEO & VP’s agendas and assist with scheduling meetings and conference calls, and any necessary follow-ups
• Attend meetings, take accurate minutes and forward to attendees
• Coordinate all travel for CEO, VP and other members of the company
• Maintain the phone system and answer all incoming calls
• Provide reception coverage and maintain the main office space
• Maintain, reconcile, and replenish petty cash
• Liaise with IT department all other departments (Business Affairs, Accounting, etc.) and production office
• Research and gather information on a variety of topics as required
• Complete forms, scanning, filing, printing forms
• Completes other duties as assigned by the CEO and the VP

About BGM

Bristow Global Media Inc. (BGM) is a Toronto based content creation company, specializing in creating multi-platform content across all genres including scripted, lifestyle, reality, documentary and sports.
The company was launched in 2013 by leading broadcast executive and producer Julie Bristow, whose 20 year career at the CBC included the creation of award-winning entertainment divisions, the launch of national digital media platforms and the stewardship of iconic sports brands.

Please submit all applications to info@bristowglobalmedia.com by Tuesday, August 1st EOD. BGM is an equal opportunity employer. We appreciate all submissions, but only suitable candidates will be contacted for interviews. Thank you.
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