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Careers

Executive Assistant

The Stratagem Group

Posted Aug 19 - Toronto

The Stratagem Group
Executive Assistant
8 King Street West, Suite 300 Toronto, Ontario M5H 2V5

Job Summary:
Starting date: Immediately
Number of positions available: 2
Salary: Commensurate with experience
Work schedule: 40 h - Full time
Job status: Permanent
Work shift: Day, occasional evenings and weekends

The Stratagem Group is an integrated entertainment based company focused on state-of-the-art sound stages, production services, production finance and global content development that leverages Canada's film and television expertise on a global scale.

Job Description

The Stratagem Group is looking for a smart, enthusiastic, hard-working, and creative candidate to join our team. The Executive Assistant will be responsible for a high volume of tasks including complex calendar management and detailed global travel itineraries. The position will report to the Chief Executive Officer, Vice Presidents, and will also support various functions of the team. The Executive Assistant will also be working closely with Stratagem Studios, Stratagem Rx, and Stratagem Entertainment.

The ideal candidate will be an experienced, detail oriented, organized planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility. A positive attitude despite the pressures of a fast-paced environment is essential. The candidate will be self-motivated and possess the ability to succeed with minimal guidance, be skilled at anticipating problems, managing multiple priorities and global scheduling needs. This is a great career opportunity in a rapidly growing company with potential for advancement from within the company in multiple creative fields both here and abroad.

Primary Responsibilities:
Developing day-to-day schedule and prioritization of activities, provide proactive research, manage creative staff timelines to complete multiple projects
Lead and motivate team activities such as staff meeting agendas and All-Hands meetings
Manage domestic & international travel itineraries and expenses
All administrative support functions, including document management, meeting coordination, supply ordering, purchase orders
Track and drive completion of key deliverables and follow up on outstanding items
Track and manage headcount, maintain org charts
Cultivate partnerships and support special events
Other duties as assigned

Qualifications
Diploma or degree in a related field.
3+ years' administrative experience in a fast-paced, corporate environment
Superior verbal, written and personal interactive communication skills
Positive outlook, Strong organizational skills, team orientated philosophy and problem-solving skills
Ability to prioritize and handle multiple assignments at any given time while maintaining a commitment to deadlines
Demonstrated ability to exercise discretion with a high level of integrity
Ability to communicate effectively with a variety of groups such as senior management, peers, and outside vendors
Confidence in handling logistics
Excellent Outlook, SharePoint, PowerPoint, Microsoft Word and Excel skills
Familiarity with graphic design and social media platforms
A sense of humor and ability to manage stress in fast-paced, creative environment
Ability to maintain composure and task-switch efficiently in a dynamic environment
Entertainment/Tech/Financial industry experience
High attention to detail and proven ability to manage multiple, competing priorities simultaneously
Excellent organization, multi-tasking, and proactive communications skills
Strong motivation, intellectual curiosity and ability to take initiative with minimal supervision
Demonstrated interest to build a career in the entertainment industry

Please submit a resume and cover letter to hello@stratagementertainment.com
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