Guru Studio is an award-winning animation studio with content spanning television, film, toys and games. We now employ 400 people in the heart of downtown Toronto in a vibrant, state-of-the-art studio.
We are currently looking for a dedicated and highly organized Executive Assistant to support the growing needs of our Executive team
As an Executive Assistant, you will work in a team to support our President, our VP of Production and our VP of Finance and Business Affairs, to provide administrative support and personal assistance.
We are looking for someone with a positive, approachable attitude that can anticipate the needs of our Executives, and help us effectively manage our days and the growth of our studio.
-Proactively manage and maintain day-to-day and week-to-week calendars for studio Executives
-Ensure Executives are briefed each day and are prepped for meetings by providing background materials, client profiles, deck summaries, etc.
-Liaise with key external partners on behalf of Executives, follow up on emails & inquiries in a timely basis
-Attend key planning meetings and take minutes and follow up as needed
-Ensure Executives have clear agendas prior to every meeting
-Assist with expense reconciliation, and obtaining receipts from Executives
-Aid in industry-related research and data collection
-Perform some administrative functions as per request from Executives (photocopies, note taking)
-Ensure proper materials and agenda are set in advance of potential client/partner visits to studio
-Work closely with our IT department to ensure operations and equipment for Executives are up-to-date and maintained regularly
-Maintain internal and client contact database
-Assist in travel bookings, meeting scheduling and strategic planning for key markets, conferences and industry events
-Hours of work for this role are expected to be 11am to 7pm Monday to Friday to accommodate the varying schedules of the Executive team, with some flexibility required for morning, evening and weekend work
The successful candidate will have the following attributes:
-Calm, cool and collected under pressure
-Quick learner with a passion for entertainment and a strong curiosity about our business
-Superior organizational and project management skills with great attention to detail
-Great at prioritizing competing needs in a high-energy, fast-paced work environment
-Be assertive without being aggressive
-Build trust with people at all levels of the organization, and treat everyone with respect
-5 years experience working as an Executive Assistant or in a related position managing schedules or office operations
-Experience in the entertainment industry would be an asset
-Strong verbal and written communication skills
-Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Apps (Gmail, Sheets, Docs, Calendar)
-Previous experience with accounting or budgets is not required but candidates must be comfortable working with numbers
-Experience with Salesforce an asset
Why Guru Studio?
-You want to work with talented, creative industry pioneers
-You want to work for a company that allows you to grow your skills and build a career in entertainment
-You want to help tell stories!
-You want a friendly and fun place to work
-You enjoy a fast-paced and innovative work culture
What We Offer
-Great opportunities for career growth and development
-Close proximity to the downtown core and public transportation
-Various activities, team-building events and parties
-Masterclasses and training sessions
Please submit your CV and cover letter in English with Executive Assistant (Playback) in the subject line to firstname.lastname@example.org
We thank all applicants for their interest, however only those who qualify for an interview will be contacted. Your CV will be saved in our files.
Please advise us if you require accommodation at any stage of the recruitment process. Guru Studio is an equal opportunity employer.
If you want to know more about us please visit http://www.gurustudio.com/